Summary of the Report

Users

Frequency

Schedule

NU-Q Department Expense Detail for one accounting period

All NU-Q Employees in leadership / management positions

Monthly or as needed

Monthly, after the NUFinancials General Ledger Portal Journals is locked and NUFinancials Reporting is available.

 

 

Introduction

The NU-Q Department Expense Detail Report provides a list of journal entries for the specified month that are relevant to a department. The report includes journal entries for OPEX, Business Travel, Professional Development, and Capital Expenses.

 

Access to this report is restricted to NU-Q employees in leadership or management roles and only for their assigned department(s).

 

While the report can display the current month’s data, it will not be complete until the NUFinancials General Ledger Portal Journals is closed and NUFinancials Reporting becomes available. At that point, historical data, including the previous month, will be finalized.

 

 

Running the Department Expense Detail Report

 

The following section describes how to run the Department ChartString Listing Report.

 

  1. Navigate to Northwestern Analytics and log in with your Northwestern NETID and password.

 

  1. From the Home screen, click on the hamburger menu button, then the Content menu, and then the Team Content tab. 


 


 

 

  1. In the folder listing, navigate to: 

Team content / Finance Facilities and Research Administration / NUFin Ad Hoc Reports / Provost / Northwestern Univ in Qatar / Department Manager Reports

 

  1. Click on the NU-Q Department Expense Detail Report


 

  1. On the Prompt Page: 
    1. Select the Calendar Month and QF Fiscal Year required. Note that the QF Fiscal Year corresponds to the calendar year and is NU-Q’s fiscal year. Changing the selection for the QF Fiscal Year will update the parameters on the rest of the prompt page.


 

  1. Once the parameters for NU Fiscal Year and NU Budget Year have been updated, select the relevant year in both list box.

 

  1. Select the relevant Department. Note that employees only have access to their assigned departments.

 

 

  1. Click Finish.


 

 

  1. A report is generated in the default format of Excel. The file will be downloaded. File location depending on the internet browser used and settings.


 


 


 

 

  1. To change the format of the report, click on the button below and select the desired format. This will re-run the report with the same parameters and output in the selected format.


 

  1. To re-run the report with different parameters, select the arrow below and follow the steps from 5.


 

  1. For reports in the PDF format, once the report is generated, menu options, such as printing or saving are available at the top right corner of the report.


 

 

 

DOCUMENT HISTORY

 

Creation Date: January 2024

Last Modified Date: December 2025

Owner: Business and Finance Department